How to Stack and Archive Inactive Files
The R-Kive storage system is used for organising and storing inactive files in a systematic and safe way. An R-Kive box allows easy access to stored documents at any time. A standard R-Kive box is space efficient and can accommodate box files and A4 folders. Typical multilayered corrugated R-Kive storage boxes offer up to 85 percent more stacking strength than basic cardboard boxes.
Physical Archive Versus Digital Archive
Physical archiving has several benefits over digital archiving. These include:
Security – Digital archives are prone to external hacking or tampering. It is risky to keep digital archives of legal documents, bank documents and other sensitive information. A physical archive is highly secure, cost effective and the best storage solution for critical documents.
Reliability – Relying on any computer hard drive for all your storage needs can be very dangerous. These devices, carrying valuable and irreplaceable information, can technically falter or crash and all the digital archives could be lost. Retrieving data from them is usually unsuccessful and is extremely expensive.
Stability – Digital archives are subject to external elements like servers, internet-intranet, and networking. Their stability varies with the functioning of these elements. Physical archives depend solely on the storage facilities and a high quality R-Kive box will keep your important documents safe.
R-Kive Storage Solutions: Factors to Consider
Careful planning and selection is very important while selecting your R-Kive storage solution. For deciding on the R-Kive storage solution, one must consider the following four questions:
What do you plan to store?
Are you planning on store A4 files, legal/letter files or computer paper? Depending on what you wish to store and its dimensions, the R-Kive box you select would differ.
How long do you plan to hold the archive?
Opt for a basic R-Kive box if your archiving need is temporary. In case you are storing documents for a long time, you need to select an R-Kive box that is highly durable.
How important is what you are storing?
Consider the documents you plan to archive. If the material is highly important, be sure to select an R-Kive storage box with double corrugated walls that are not easy to damage.
How bulky is what you are storing?
If you are storing heavy items, you should opt for an R-Kive box with reinforced handles.
